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Minutes of the Annual General Meeting of Huntly Community Council held in The Council Chambers, The Stewart’s Hall, Huntly on Thursday 18th May 2006 at 7.00pm.
PRESENT
1. WELCOME & APOLOGIES
Hilda welcomed members to the Annual General Meeting. Hilda and Tony were both up for re-election this year. Hilda offered a special welcome to the new Council member Mr John Pettifer. The total number of members standing at 9. Hilda mentioned that it may be possible to co-opt 3 further members in the forthcoming year. Apologies were received from Maurice Aldridge.
2. MINUTES
The Minutes of the Annual General Meeting of 19th May 2005 were approved having been proposed by Bob Ness and seconded by Freda McRae.
3. ELECTION OF OFFICE BEARERS
Anthea Alexander, Secretary took over the Chair as Returning Officer and called for nominations for the election of office bearers which resulted as follows:
Bob Ness proposed the re-election of Hilda Lumsden-Gill as Chairwoman, this was seconded by Gillian Petrie.
Gillian Petrie proposed the re-election of Tony Gill as Vice-Chair, this was seconded by Bob Ness.
Gillian Petrie proposed the re-election of Bob Ness as Treasurer, this was seconded by Freda McRae.
Hilda thanked members for her re-election and said it was an honour to carry on as Chair and would continue to promote HCC to be best of her ability.
4. ANNUAL REPORT
The Annual Report, prepared by Anthea Alexander, and circulated to members was summarized by Hilda. She thanked Anthea for preparing the Report. The Report was proposed for acceptance by Bob Ness and seconded by Tony Gill.
5. FINANCIAL REPORT
Bob Ness, Treasurer distributed copies of the Balance Sheets for the General Account, Music Festival Account and Gordon Highlanders Memorial Account for the year ended 31st March 2006 to Members
The balance on the General Account was £748.56, the main expenditures during the year on the account being the Secretary’s increment, donations in support of local groups and organizations. The Grant from Aberdeenshire Council was slightly increased at £1033.57.
With regard to the Gordon Highlanders Memorial Fund, the balance stood at £1579.46, the only payment being the insurance premium of £126.53. Bob had confirmed with the bank that tax is payable on interest earned. It may be possible to earn a higher interest rate on the funds by moving the fund to a different type of account or indeed splitting the funds into separate accounts. Bob advised that he will make enquiries at the Bank.
The Music Festival Account stands at £1632.42. A profit in the region of £400 was made on the day of the event. Payments to entertainers remained almost static but the insurance premium had increased. The event is now in its sixth year and a considerable balance had been built up over this time. Tony Gill proposed that the accounts be accepted and Gillian Petrie seconded. Hilda thanked Bob once again for preparing the accounts.
Dominic Horne joined Meeting at 7.25pm
6. A.O.C.B
There were no points raised.
The Meeting closed at 7.30pm.
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